Reporting Requirements Overview
Grantees are required to submit reports to DCEO as outlined in the Welcome Package's Reports Deliverable Schedule. Grantees submittal of required reports allows DCEO to monitor the grantees’ progress toward grant defined goals and their due diligence in grant fiscal management and recordkeeping.
If a grantee has not submitted a report by the due date and has not provided proper justification the noncompliance process will start. The noncompliance process will also start if there are any issues with the report and the grantee is not working to resolve. Additional information on the noncompliance process is located at: http://www.ildceo.net/dceo/Bureaus/Office+of+Accountability/Noncompliance/.
In addition to any specific program reporting requirements, grantees are also required to report quarterly on both the progress and the expenditures of the grant project. Grantees must complete and submit the Project Status Report and the Financial Status Report to their DCEO Program contact by the date indicated on the Reports Deliverable Schedule. Beginning in January 2013, Grantees must use the new Grantee Report for all new grants. This form consolidates and replaces the Project Status Report, Financial Status Report, and Job Count Certification Form. Grantees reporting on grants executed before January 2013 may wish to use this report as well. Preference is that grantees complete the reports electronically and email to their DCEO contact. Click on the links below to access the templates or instructions.
Grantee Report (Consolidated Quarterly Reporting form to be used for all new grants beginning January 2013)
Project Status Report, Financial Status Report, Job Count FTE Certification (Disaggregated Quarterly reporting forms, can be used for grants beginning in Calendar year 2012 or before, if desired.)
Supporting Documentation Guidelines
Grantees are required to adhere to the Grant Supporting Documentation Guidelines (PDF). Section I of the Guidelines indicates the supporting documentation that grantees are required to submit with their status reports based on the grant program. Section II of the Guidelines provides examples of supporting documentation that the grantee is required to maintain onsite or provide at the request of DCEO to support the grant expenditures.
Reporting Requirements for Grants with Expenditures Incurred Prior to Grant Execution
Grants with eligible expenditures incurred prior to grant execution are required to adhere to these requirements (PDF file).
Any questions or comments on the required reporting should be directed to your DCEO Program contact.